I’ve been writing some SharePoint tips over the last year and a half. With Office SharePoint 2007 being made, I thought it would be a good idea to write ‘about the things I’ve heard’ on Office 2007. This time it will be versioning:
The versioning mechanism is quite improved in the new version of SharePoint. Introducing major and minor versions, where a major version is a published version, a minor is in progress to become a published version.
This is kind of how the scenario will be like:
- Document with version 1.0 is a public version, everyone can see.
- Document is checked out for editing, version 1.1 is created which only editor(s) can see (version 3.0 is still visible for readers).
- Document is checked in, version 1.2.
- Document is published, version 2.0 is created, visible for everyone.
To enable versions, go to the list settings and adjust the settings:
Doc. lib. settings
Context menu for document
Check-in
Version history
Other ‘features’ for document libraries which I will probably talk write about later: show differences between documents, version trimming, version (item) level security, document conversion and ‘OnAfter’ AND ‘OnBefore’ event support.